Running out of ink during a print job or grabbing a dried-out marker right before a meeting is frustrating—and avoidable. While many home office professionals are meticulous about tech upgrades and task lists, everyday supplies like sticky notes, markers, and printer ink often go overlooked until it’s too late.

This guide breaks down how often to replace common office supplies, how to track usage efficiently, and how cashback apps like Fluz, Rakuten, and Capital One Shopping can help you auto-restock without overspending.

Common Office Supplies and When to Replace Them

1. Markers & Highlighters

• Replace: Every 2–3 months (or sooner if frequently used)

• Signs: Streaky lines, faded color, dried-out tips

• Tip: Store them tip-down to extend ink life

• Restock from: Workspace Partners or Staples for cashback savings

2. Sticky Notes

• Replace: Every 1–2 months (or weekly for high-volume note-takers)

• Signs: Edges curl, adhesive loses strength, or you’re running low

• Tip: Buy in bulk and store in a dry area to preserve adhesion

• Cashback-friendly stores: Office Depot, Amazon

3. Pens

• Replace: Monthly or as needed

• Signs: Ink skips, inconsistent flow, or dry cartridges

• Tip: Keep a drawer of backups and discard unusable ones immediately

• Where to buy: Retailers like Staples or Office Depot

4. Printer Ink & Toner

• Replace: Every 2–6 months depending on usage

• Signs: Faded print, streaks, low-ink warnings

• Tip: Track print counts in a spreadsheet or on your calendar

• Restock: Many ink brands are eligible for cashback via Amazon or Best Buy

5. Notebooks & Pads

• Replace: Every 1–3 months

• Tip: Write the start date on the first page to track how quickly you go through each

• Best value options: Workspace Partners and Paperclips Plus

Use Cashback Apps to Automate Restocking

Cashback apps like Fluz, Rakuten, and Capital One Shopping make it easier and cheaper to keep your supplies stocked:

• Fluz lets you earn cashback when buying gift cards to office retailers like Staples, Office Depot, or Amazon. Use those cards at checkout for extra savings.

• Rakuten can help you earn on recurring purchases and often has bonus promotions on bulk items.

• Capital One Shopping alerts you to better deals, promo codes, and price drops.

For frequently used items, consider setting up auto-replenish orders through cashback-enabled stores to avoid running out unexpectedly.

Track Usage with Logs or Calendar Reminders

Create a simple system for supply tracking:

• Refill Log: Keep a spreadsheet of when you last replaced each item

• Calendar Alerts: Set reminders every 4–6 weeks to check on low-inventory items

• Visual Inventory: Use labeled bins and drawers (from Workspace Partners) to quickly scan what’s running low

This system helps you stay ahead of supply gaps, reduces last-minute stress, and supports smoother, more productive workdays.

While often overlooked, the consistency of your office supplies plays a big role in maintaining your daily workflow. With regular check-ins, a simple tracking system, and cashback-powered restocking, you can avoid interruptions, save money, and keep your space running smoothly.

Start small—track just one category this week—and you’ll soon build a system that keeps your desk stocked and your focus sharp.